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Experienced Financial & Admin Manager / Senior Bookkeeper

with years of experience in a variety of industries including Construction, Medical Insurance and Engineering. 

Proficient in an assortment of computer and accounting packages including Pastel, MS Office and QuickBooks

SENIOR BOOKKEEPER

• Full function Bookkeeper for three companies:
• Cashbook, Bank Reconciliations
• Creditors capturing & Recons
• Sub-Contractors Recons
• Debtors invoicing, Debtors Recons
• Inter Company Loan Accounts
• Monthly Journals, General Ledger Control
• Fixed Assets control
• Producing monthly Income Statements
• Monthly Cash Flow Projections
• Write Procedures & Processes
• VAT & PAYE
• Prepare for Audits
• Monthly Salaries
• Monthly Wages
• HR

ACHIEVEMENTS:

• Employed to do one company (Vencon Civils) books & took on two more companies (TourPro & SurePave) & in group to save company money, did ask for increase
• Took their admin & filing from no control & implemented my procedures, which gave them complete control
• Implemented my finance procedures, which made it easier for the Owners to understand where their business was standing
• Implementing my Projects Cost Control schedule, easy to use & understand

FINANCE & ADMIN MANAGER / SENIOR BOOKKEEPER

• Full function Bookkeeper for two companies
• Cashbook, Bank Reconciliations
• Monthly Journals, Local EFT payments
• International Payments via Bidvest & Nedbank Treasury
• General Ledger Control
• Producing monthly Income Statements
• Monthly Cash Flow Projections
• VAT Preparations
• Prepare for Audits.
• Liaising with Banks, International Clients
• Monthly Salaries
• HR
• Supervise Debtors Clerk
• Weekly Debtors meeting
• Supervise Invoicing Clerk
• Sign of all invoices
• Follow up on Magenta – ensuring that International are up to date
• Weekly International Claims meeting
• Supervise Claims Clerks (three)
• Sign off all claims
• Weekly Bordereaux to underwriters

• Follow up on Magenta that all Local claims are up to date
• Weekly Local Claims meeting

ACHIEVEMENTS:

• Started in January & did their FYE by end March, all in Excel. This was a job & a half, as things were all over the place
• Implemented my Admin & Filing procedures, as there was no control
• Took the books in Excel & implemented Pastel Partner
• Implemented my Finance procedures as there was none. This gave them control
• Took all opening balances over & captured it into Pastel, including all outstanding Creditors invoices & Debtors invoices per line item
• Trained the staff on Pastel

SENIOR BOOKKEEPER

• Full function Bookkeeping for three companies
• Cashbook, Debtors, Bank Reconciliations
• Reconciling Inter Company accounts
• General Ledger Control
• Producing monthly Income Statements
• Transfer wages a bi-weekly basis
• Monthly Statuary Reports on E-filing
• Write Procedures & Processes
• Prepare for Audits
• Supervise Creditors Clerk
• Double check recons
• Balance Petty Cash
• Supervise Wages Clerk
• Double check all hours
• Spot check hourly rates

ACHIEVEMENT:

• Implemented my Admin & Filing procedures, so the paperwork could be found

ADMIN MANAGER / SENIOR BOOKKEEPER

• Full Function:
• Creditors, Debtors, CashBook, Bank Recon
• Co-Ordinate Stock Take – Head Office & two branches
• Check Daily branch cash-ups – Cash & Credit Cards
• Training provided on any Admin or Financial issue
• Process all General Journals
• Reconciling Inter Company accounts
• General Ledger Control
• Monthly Salaries & Electronic payments
• Monthly Statuary Reports on E-filing
• Producing monthly Income Statements
• Write Procedures & Processes
• Prepare for Audits

ACHIEVEMENTS:

• Learned Quick Books in one day. Learned the in-house system in a day, which linked to accounting package
• Took over from owner, as he did it all himself. Ran whole department as company grew.  I warned the owner ahead of time that one client was wonky & that we should stop supply.  He didn’t listen to me – the client took the company down (owed the company lots of money & couldn’t pay)
• Started in January & did first stock take in February, which I did all the prep work.  Best stock take they had since opening

SELF EMPLOYED

• Doing Customers Books (Full Function)
• Full Function:
• Debtors, Creditors, Cash Book, Bank Reconciliation, Statuary Returns on E-filing
• Management Accounts

ACHIEVEMENT:

• Built my clients up to eight in a time period of 10 months

BOOKKEEPER

• Full Function:
• Debtors, Creditors, Cash Book
• Bi-Weekly Wages
• Monthly Salaries
• Monthly Statuary Reports

BOOKKEEPER

• Full Function:
• Debtors, Creditors, Cash Book
• Sub-Contractors
• Submit Invoices / Claim to QS
• Capturing of Invoices / Certificates
• Monthly Reconciliations to QS Certificate
• Payments
• Petty Cash
• Handling of Cash
• Monthly Petty Cash Reconciliation
• Daily Bank Statements from Internet
• Monthly Management Accounts
• Daily Cash Flow Forecast

• Liaising with Insurance Company
• Liaising with Bank & Investec Private Bank

ADMIN MANAGER / HR MANAGER (BOKSBURG BRANCH)

• HR Officer in Store; Warnings, Disciplinaries, Leave & Sick Leave Control
• Oversee All Admin Staff in Store
• In charge of Stock & Stock Takes
• In charge of Banking (All Monies)
• Liaise with Customers Queries / Complaints; relating to Admin Staff
• Ensure ALL Policies & Procedures are being followed, Co-ordinate Stock Take
• Oversee Banking Office:
• Spot Check Individual & Banking Floats
• Signing off of all Daily Paperwork
• Oversee Updating Office:
• Spot Check Updated Paperwork
• Sign off all Daily Paperwork
• Oversee Ledger Clerk:
• Spot Check Updated Paperwork
• Sign off all Daily Paperwork
• Oversee Refunds Clerk:
• Manually Check all Previous Refunds Slips to Daily Report
• Sign off all Daily Paperwork
• Oversee Cheque Clearance Clerk:
• Sign off daily Paperwork
• Sign off cheques over floor limit
• Oversee Cashier Supervisor & Cashiers:
• Manually verify all “Manual” Credit Card Slips, pot check Cashiers
• Sign off daily Cashier Shift List
• Oversee Stock Controller & Staff:
• Sign off all Perpetual Stock Counts & Reconciliations
• Signed off Perpetual Stock Count Register
• Oversee stock take preparations
• Sign off of stock take files
• Oversee day of stock take
• Oversee Assistant Admin Manager:
• Sign off Monthly Staff Reports
• Staff Time Register per Staff Member
• Leave & Sick Leave Schedule
• Warnings / Disciplinary
• Awards
• Loans
• Sign off Monthly Petty Cash Register

BOOKKEEPER

• Cash Book, Bank Reconciliation
• General Ledger, Trial Balance, Balance Sheet, Month End Reports, Confidential Correspondence
• Liaising with Bank, Management Accounts Spread Sheets, Projected Cash Flow Report
• VAT, PAYE, UIF & RCS Returns
• Supervision of three staff members

SENIOR BOOKKEEPER (CO-OWNER)

• Cash Book (Manual & Comp)
• Bank Reconciliation (Manual & Comp)
• Creditors, Debtors, General Ledger
• Trial Balance, Balance Sheet
• Month End Reports
• Management Reports
• Confidential Correspondence,
• Liaising directly with Customers
• Liaising with Bank, Spread Sheets
• Projected Cash Flow Report
• VAT, PAYE, UIF & RCS Returns
• Supervision of seven staff members

BOOKKEEPER/CREDIT CONTROLLER – FULL FUNCTION

Bookkeeper – Integrated Marketing, a bigger company in the group:

• Cash Book (Manual & Computer)
• Bank Reconciliation (Manual & Computer)
• General Ledger, Trial Balance, Balance Sheet
• Weekly Perpetual Stock Take (JHB & DBN)
• Monthly Full Stock Take (JHB & DBN)
• Travelling down to Durban once a month to do month end. (Full Accounting Function)
• VAT, PAYE, UIF & SDL Returns
• Supervision of 11 staff members

Bookkeeper for Shinn-Fu:

• Debtors, Creditors, Banking, Cash Book
• Bank Reconciliation, General Ledger
• Trial Balance, Balance Sheet
• Weekly Perpetual Stock Take
• Monthly Full Stock Take
• Liaising with Bank, Foreign Exchange Rates and Cover for Overseas Creditors
• Supervision of two staff members
• VAT, PAYE, UIF & SDL Returns

Credit Controller (Full Function)

BOOKKEEPER

• Banking, Wages, Personnel Deductions
• Bookkeeping, Debtors (full function)
• Creditors (full function)
• Month End Reports

TEMP

• Reception, Typing
• Switchboard
• Banking
• General Office Duties
• Customer Liaison
• Creditors
• Debtors
• Secretarial Duties

NEGOTIABLE FROM R25 000 PER MONTH